How To Use the iPhone’s Calling, Ringing and Clock Settings

“Speed Dialing”

With the old-fashioned speed dialing you assigned single numbers to your most often called telephone numbers. Then, to place a call to one of those contacts, you only had to press one number. The iPhone’s speed dialing is a little different. It’s through a Favorites list. To add your most often called contacts to your Favorites list:

  • Touch the .
  • Touch .
  • Touch the ‘+’ in the upper right corner.
  • Scroll through your contacts and select one. If your contact has more than one phone number, you will need to select one of the numbers (you can enter a contact twice into your Favorites with different numbers).

To re-order your contacts on your Favorites list:

  • Touch Edit in the upper left corner.
  • Holding your finger on the three little bars on the right side of the name, drag it to a new position.
  • When you’re finished, touch Done.

To delete a contact from your Favorites list (this will not remove the contact from your Contacts address book!):

  • Touch Edit in the upper left corner.
  • Touch a red circle beside the contact you want to remove.
  • Touch Delete.
  • When you’re finished, touch Done.

Add a Recent Call to Your Contacts

When you receive a call from someone whose phone number isn’t in your Contacts:

  • Touch the .
  • Touch .
  • Touch the blue arrow to the right of the number you want to add.
  • If it’s a new contact
    • Touch Create New Contact
    • Enter the name or company.
    • Touch Done.
  • If it’s an additional number for an existing contact:
    • Touch Add to Existing Contact
    • Scroll and select the contact.
    • Select the correct phone label.
    • Touch Done.

Silencing Your iPhone

The slider button on the top left side of your iPhone turns the ringer on and off. By default, the iPhone is set up to vibrate when the ringer is turned off.

To set the iPhone to silence instead of vibrate:

  • Touch Settings>>Sounds.
  • Touch Vibrate on Silent to OFF.

Change Your iPhone’s Default Ringtone

  • Touch Settings>>Sounds.
  • Touch Ringtone.
  • This is fun! Touch each Ringtone to listen to a sample.
  • Leave the check mark on the one you want to use.
  • Touch Sounds in the upper left corner.
  • Touch Settings in the upper left corner.
  • Touch the Home key to exit.

Assign a Ringtone to a Contact

  • Touch .
  • Select a contact.
  • Touch Edit in the top right.
  • Scroll down and touch ringtone.
  • Select a different ringtone from your Default ringtone.
  • Touch Save in the top right.
  • You can also assign a different ring vibration, text tone and text vibration to your contact in the same way.
  • When you’re finished, touch Done.

Use the iPhone as an Alarm Clock

  • Touch .
  • Touch .
  • Touch ‘+’ in the upper right.
  • Set the wake up time by scrolling through the numbers on the wheel.
  • Manage additional settings:
    • Repeat: Touch to schedule this alarm certain days of the week or leave as Never if you will set it as needed.
    • Sound: Touch to select your alarm sound from iPhone ringtones or songs in iTunes.
    • SnoozeON will give you the option to snooze 10 more minutes when the alarm rings; OFF will not give you a snooze option.
    • Label: Touch to assign a unique name to this particular alarm setting.
  • Touch Save in the top right.

See the Time in a Different Time Zone

  • Touch .
  • Touch .
  • Touch ‘+’ in top right.
  • Select a location, anywhere in the world.
  • Touch the Home Key to exit.

The Best Way to Set Up Contacts, Calendars and Gmail on Your iPhone (your iPad, too!)

Until recently, I taught a different set up for synchronizing contacts and calendars on the iPhone/iPad, but Google is phasing out that program called Google Sync and I have rewritten the set up instructions. Below is the best Google-supported process for connecting and synchronizing your iPhone/iPad to Gmail, Gmail contacts and Google calendars. If you don’t have a Gmail account yet, go here first to set one up.

Set up Gmail Contacts

Once your contacts are in Gmail’s Contacts, make the following changes to your iPhone (the ‘>>’ symbol is a short-cut for ‘touch’):

  • Touch Settings>>Mail, Contacts, Calendars>>Add Account>>Other. 
  • Touch Add CardDAV Account.
  • Enter the following in the fields:
    • Server: google.com
    • User Name: your full Gmail address
    • Password: your Gmail password
    • Description: My Contacts (or your choice of a description)
    • Touch Next.

This will take you back to the Settings, Accounts list.

  • Touch your newly added Contacts account.
  • Verify that Account is ON. If it is not, touch OFF to turn it ON.
  • Touch Advanced Settings.
  • Verify that Use SSL is ON. If it is not, touch OFF to turn it ON.
  • Touch My Contacts arrow at the top.
  • Touch Done.
  • Scroll down to the Contacts heading.
  • Touch Default Account.
  • Touch My Contacts (or your new description) so that it is checked.
  • Touch the upper left arrow to go back to the Mail, Contacts, Calendars screen.

 Set up Google Calendars

  • From the Settings>>Mail, Contacts, Calendars 
  • Touch Add Account.
  • Touch Gmail.
  • Enter the following in the fields:
    • Name: your name
    • Email: your full Gmail address
    • Password: your Gmail password
    • Description: My Calendar (or your choice of a description)
  • Touch Next.
  • Turn Mail OFF.
  • Leave Calendars ON.
  • Leave Notes OFF.
  • Touch Save.

Set up Gmail

  • From Settings>>Mail, Contacts, Calendars
  • Touch Add Account>>Other.
  • Touch Add Mail Account.
  • Enter the following in the fields:
    • Name: the name you want seen when you send an email
    • Email: your full Gmail address
    • Password: your Gmail password
    • Description: should autofill with GmailIf not, enter Gmail.
  • Touch Next.
  • IMAP tab at top should be highlighted with blue background. If it does not, touch IMAP to highlight it.
  • Under Incoming Mail Server enter:
    • Host Name: imap.gmail.com
    • User Name: your full Gmail address
    • Password: If your password wasn’t automatically filled, enter your Gmail password
  • Scroll down to Outgoing Mail Server and enter:
    • Host Name: smtp.gmail.com
    • User Name: your full Gmail address (enter it even though it says Optional)
    • Password: your Gmail password (enter is even though it says Optional)
  • Touch Next.
  • After account verification, you will see an IMAP screen with Mail ON and Notes OFF.
  • Touch Save.
  • Press the Home key.
  • Touch the Mail icon.
  • If you don’t see “Checking for mail” on the bottom of the screen, but you do see Mailboxes in the top left, touch Mailboxes. Then touch Inbox to refresh your Gmail.
  • If you see “Checking for mail,” just let it finish.
  • Touch the Home key, then Settings, and then Mail, Contacts, Calendars.
  • From the Accounts list screen, touch your newly created Gmail account and then your Account name.
    • Scroll down and touch Advanced
    • Touch Drafts Mailbox.
    • Under On the Server, touch Drafts.
    • Touch Advanced in the top left corner.
    • Touch Sent Mailbox.
    • Under On the Server, touch Sent Mail.
    • Touch Advanced in the top left corner.
    • Touch Deleted Mailbox.
    • Under On the Server, touch Trash.
    • Touch Advanced in the top left corner.
    • Under Deleted Messages, touch Remove.
    • Touch Never.
    • Touch Advanced in the top left corner.
    • Touch Account in the top left corner.
    • Touch Done.
  • Touch the upper left arrow to go back to the Mail, Contacts, Calendars screen.
  • Press the Home Key to exit out of all Settings.

How to “File” Your Emails in Gmail

In this previous article, I explained Gmail’s filing system of Labels and showed you how to create your own Labels for saving email messages. Now, I will show you two ways to move an email message from your inbox to a Label (like a folder).

1. While the message is open

This is the most logical time to go ahead and file that email, unless you are deleting it or need to assign it to more than one Label.

  1. When an email is open for reading, Gmail has these tabs across the top.
  2. Click 
  3. Select the Label for filing the message. The message will be removed from your Inbox and filed under the Label.
  4. If you need to create a new Label for the message, click Create new at the bottom of the list.
  5. Enter the new Label name in the first field and click Create.
  6. If you are creating a sub-Label within a Label (i.e., Travel/Paris), enter the sub-Label in the first field.
  7. Check the Nest label under box.
  8. Select the existing Label in which to place your new sub-Label.

2. From the list of email messages

Sometimes you may organize your email messages days after you’ve read them, or even without opening them. Gmail lets you drag and drop messages into your Label folders.

  1. Check the boxes beside all the messages that you want to file in the same Label.

  2. Move your mouse cursor to the top of one of the checked boxes until you see a little hand.
  3. Hold down the left mouse button and drag the messages to the correct Label in the left-hand column. Don’t let go of the mouse button until you see your Label highlighted.

If you don’t like dragging and dropping, after you’ve checked the boxes, click on the  at the top. Scroll down and select the correct Label or create a new one.

Using Your iPhone in a Foreign Country

This is the fifth article in my series on How to Avoid Charges on Your iPhone When Traveling Overseas. If you haven’t read the previous ones, this post will be much more helpful if you read Articles 1, 2, 3 and 4 first. When you follow those instructions in this series you will be able to make phone calls, access email or go online when you have Wi-Fi internet access. Plus, it saves so much money compared to international calling plans with your cell phone service.

Once you are in your international destination with your iPhone properly set up, you will first need to:

Connect with a New Network

  • Touch Settings.
  • Touch Wi-Fi. Available networks will show under Choose a Network…
  • Select your location’s network.
  • If necessary, obtain the password from your hotel or location and enter it.

As long as you have Wi-Fi access, you can:

Skype with Family and Friends

  • Touch Skype-App-icon.
  • Touch Contacts>>Skype Contacts.
  • Select your contact.
  • Touch Video Call. Once you are connected to your contact, if you find the quality of the video call to be poor, hang up and call back as a Voice Call.
  • You can also just text through Skype by selecting IM.

Call a US Phone Number using your iPhone’s Contacts

  • Touch Skype-App-icon.
  • Touch Skype-Call-Phones-icon .
  • If +1 is not showing above the keypad, touch and hold the 0 until a “+” appears, then type 1.
  • At the right side of the number-to-dial field, touch Skype-link-to-iphone-contacts. This will open Contacts in your iPhone.
  • Find the contact you’re calling and touch their phone number to select it. The format for the number you are dialing should be +1 (area code) phone number.
  • Touch iPhone-phone-icon on the keypad to place the call.***This will use a little of your Skype credit.

Dial a US Phone Number Directly

  • Touch Skype-App-icon.
  • Touch Skype-Call-Phones-icon .
  • If +1 is not showing above the keypad, touch and hold the 0 until a “+” appears, then type 1.
  • Type the area code and number.  Skype will automatically insert parentheses and a hyphen.
  • The format for the number you are dialing should be +1 (area code) phone number.
  • Touch iPhone-phone-icon on the keypad to place the call.***This will use a little of your Skype credit.

Dial a non-US Phone Number

  • Touch Skype-App-icon.
  • Touch Skype-Call-Phones-icon.
  • Dial in the international format (use the “+” sign, then country code, then city/area code, then number) – even if you are in the same country as the number you are trying to reach.
  • Touch iPhone-phone-icon on the keypad to place the call.***Again, this will use a little of your Skype credit.

Check Your Voicemail Messages Forwarded to Google Voice

If you set up a Google Voice greeting and forwarded your cell phone calls to Google Voice before you left the United States, this is how to check your voicemail messages.

  • Touch the previously installed Google Voice app Google-Voice-Icon.
  • Sign in with your Gmail address and password, if required.
  • If you see the Menu screen, touch Voicemail to select and listen to your messages.
  • If you see the Inbox screen, you will also see messages to select.  Some may be text messages.

The last article in this series will help you get your iPhone back to “normal” once you return home.