The ability to check email and send email from anywhere, on any of your devices, is a real time-saver, but only if ALL of your devices “know” what’s being changed, deleted, etc. It’s called syncing and it’s supposed to make your electronic life easier. For example, deleting emails on your iPhone while you’re having your oil changed won’t be deleted from your iPad and computer if you haven’t set them all up to delete and synchronize correctly. Then you are wasting your time by duplicating or triplicating the work later. More importantly, this method will allow you much greater flexibility for multiple email addresses and calendars. It’s time to set up your iPhone/iPad properly to liberate your time, and it’s easy.
1. Confirm your iPhone/iPad’s software version
These instructions work for the iPhone 3GS, 4, 4S and any iPad. This will not work for the original iPhone or iPhone 3G (sorry). Plus, you must have a Gmail account/address.
How do you know which version you’re running? Do the following:
- Touch the Settings icon on your iPhone or iPad.
- Touch General
- Touch About
- Scroll down a little until you see Version.
- You should see a number 5.0 or higher. If you don’t, then you need to connect your iPhone/Ipad to your computer and update the iOS through iTunes. Instructions are here.
Now that you’ve checked and you’re running iOS 5.0 or higher, it’s time to set up your iPhone and/or iPad. The instructions are the same for iPhones and iPads, so just repeat on as many iPhones and iPads as you own.
2. Remove any previous setups for Gmail on your iPhone/iPad
This will not permanently delete your Gmail account or any of your Gmail information with Google or on your computer. It will temporarily remove Gmail from your iPhone/iPad.
- Touch Settings
- Scroll down and touch Mail, Contacts, Calendars
- What do you see under Accounts? You may have one or more listed.
- If you see iCloud listed, just leave that alone for now.
- If you see Exchange listed, touch that to open it. If the Account email address at the top is a Gmail address, look at the list just below your Gmail address. Make certain that Mail is Off. Leave your Contacts and Calendars settings alone for now. Touch the arrow in the top left corner to return to the list of Accounts.
- If you see Gmail listed, touch that to open it. Touch Delete Account and then touch Delete Account again.
3. Set up an Exchange account properly
if you did not see an Exchange account with your Gmail address when you checked for previous setups of Gmail, do the following from the Mail, Contacts, Calendars page in your iPhone/iPad Settings page.
- Touch Add Account…
- Touch Microsoft Exchange
- Fill in the form as follows:
Email – your gmail address
Domain – don’t type in anything
Username – your gmail address again
Password – your gmail password
Description – it should already have Exchange. If not, enter Exchange.
- Touch Next in top right corner
- The same screen will reappear with a field for Server.
- Enter m.google.com in the Server field
- Touch Next
- After verification, you should see this:
- If Mail is On, touch On to turn it Off
- Touch Save