Keeping Your Own Medical Information in the Cloud

In a recent blog post, Seth Godin made a simple and excellent recommendation that we all need to do: create a medical information sheet for yourself and store it in Google Drive. He also shared a template for the information you should include on your medical information sheet. Here are instructions on how to use the template for your own information. These instructions require you to have a Google/Gmail account. If you do not have a Gmail account, follow these instructions first.

Create your medical information sheet

  • From your computer (not iPhone/iPad), make certain you are logged into your Google/Gmail account.
  • Click here to access the medical information template. 
  • Just above the document, click on File, then Make a copy…
  • In the pop-up box, rename your copy of the document.
  • Click OK.
  • Your own, private copy will open, ready to be edited.
  • Replace all of the instructions which are enclosed in brackets with your own information. I recommend that you replace the instructions one line at a time and add some labels before the text, such as Home or Cell before phone numbers. 
  • Add any other additional information that isn’t included in the template.
  • If you do not want your Social Security number stored on this document, create the label SS# and leave it blank. You can write your social security number in, if needed, when you visit the doctor.

Once you have your medical information safely stored in Google Drive, there are three ways you can use this document to assist you when you visit a doctor’s office or the Emergency Room.

 1. Email your medical information document

Call your doctor’s office before your appointment and ask for an email address to email your medical information to them ahead of time.

  • Log into your Gmail account.
  • In the black menu bar, click on Drive.
  • Scroll down or use the search bar to find your medical information document.
  • Click on the title to open the document.
  • In the menu bar click on File, then Email as attachment…
  • In the pop-up box, under Attach as, click on the arrow beside HTML.
  • Click on PDF or Microsoft Word as the selected format of your document.
  • Enter the To email address and add a message if you like.
  • Check Send a copy to myself.
  • Click Send.
  • When you receive your emailed copy, open the attachment to make certain it opens correctly.

2. Print your medical information document at home and bring to your appointment

  • Log into your Gmail account.
  • In the black menu bar, click on Drive.
  • Scroll down or use the search bar to find your medical information document.
  • Click on the title to open the document.
  • In the menu bar click on File, then Print.
  • Follow your usual print process through the pop-up screen.

3. Use your iPhone or iPad to access your medical information document as a reference with Google Drive app

  • From your iPhone or iPad, if you do not have the Google Drive app, touch the  icon.
  • Touch Search at the bottom and type “Google Drive app” in the search bar at the top.
  • Look for this icon  in the results.
  • Touch Install.
  • Sign into your Google Drive app with your Gmail address.
  • Touch My Drive.
  • Scroll down to find your medical information document.
  • You have two choices for accessing your document at the doctor’s office:
    1. If you will have a cell signal, find the document through My Drive and touch the file name to open it.
    2. If you will not have a cell signal, before you go to your appointment:
      1. Find the document through My Drive. 
      2. Touch the grey arrow to the right of the file name.
      3. Change Available Offline to ON.
      4. Touch My Drive in the upper left corner.
      5. Touch the white lines in the upper left corner.
      6. Touch Offline.
      7. A copy of your medical information document is now stored in your iPhone or iPad.
      8. To remove the copy from your iPhone/iPad, return to instructions ‘a’, ‘b’ and ‘c’ above.
      9. Change Available Offline to OFF.
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